AVS believe in total transparency when it comes to our pricing and what our clients will be charged. In most cases, our clients are charged for the total number of completed vaccinations at the rate we’ve stated earlier in this proposal. However, additional fees may be charged (parking charges for the nurse being the most common).
If we know in advance of the vaccinations taking place, or as part of our proposal, that there may be additional fees, we’ll inform you and can provide a full written quote to make any additional charges as clear as possible.
Through our account management, we’ll work closely with you to avoid as many additional charges as possible, with the intention of not having any additional charges. It is the client’s responsibility to promote the flu program to ensure that the number of vaccinations requested vs. completed is achieved.
Booking Procedure: A confirmation form is to be completed online by a dedicated link issued to the client for AVS to review. AVS will confirm with The Client, the date and time of the onsite vaccinations as well as provide supporting material required (consent forms, info packs, posters, etc.).
Services: Upon confirmation of mutually beneficial dates for vaccinations to be administered, the AVS project manager will provide a link to an online booking system (if required). Services will then be provided as specified in a delivery schedule agreed between AVS and the Company.
The Client reserves the right to request amendments to the delivery schedule at their discretion, subject to the Services Cancellation and Postponement Policy described below.
Services Cancellation and Postponement Policy: Cancellation or postponement of the services will require a minimum of 10 working days notice in writing otherwise a cancellation or postponement charge of $200 per clinic will apply. Any cancellation or postponement within 5 working days of the confirmed clinic will attract a charge of $300 per clinic.
Any regional clinics cancelled within 10 working days will be subject to all charges associated to the clinic for vaccines/travel paid for. Regional work is considered for Modified Monash Model (MMM) regions MM3 > MM7. For a full breakdown of regions, please visit: https://www.health.gov.au/topics/rural-health-workforce/classifications/mmm
An administration fee of $200 + GST per site visit is payable by The Client for all changes made within 5 working days of the delivery date for us to accommodate any request to change the date of your booking.
Invoicing: AVS will generate an invoice for 50% of the estimated onsite vaccinations and vouchers upon booking confirmation. Onsite booking for sites of less than 15 vaccinations will have the full flat fee invoiced.
A final invoice will be issued on the completion of the services based on (a) the final number of vaccinations completed, plus (b) any additional costs (such as parking associated with the delivery, nurse travel time). Vouchers that have been ordered via the AVS system will be invoiced at the start of each month for the previous month.